Lettings

/Lettings
Lettings2017-05-08T13:12:46+00:00

Designed for single office through to multi-office, national agencies, PropCo is a cloud-based Lettings, Management, and Client Accounting System, which embraces the latest technology with ease of use and customer satisfaction.

PropCo Enterprise Core System is the leading product for the office environment, using web-connectivity to create efficiencies for you business and co-ordinate effort through other PropCo products.

Client Accounting

PropCo has a very sophisticated, yet simple to operate accounting module that allows you to improve customer service by automating repetitive daily activities. We can help you maintain financial visibility through the accurate & automatic monetary receipts – significantly reducing the risk of user error.

The module is fully compliant with RICS, ARLA, and NFoPP standards. In addition, the system is scalable from single offices through to multiple branches organised by area, region and group.

The PropCo Accounting Module also features:

  • Multiple bank accounts
  • Standing order imports to the system direct from your bank statement – compatible with all major high street banks such as HSBC, Barclays, RBS & Lloyds
  • Direct debit claims/receipts
  • Default Charges
  • BACS transfers
  • VAT calculations
  • NRL tax
  • TDS uploads
  • Rent chasing tools
  • Financial Report generation
  • Text message alerts
  • Extensive use of Nominal Codes for reporting purposes
  • Bulk posting of invoices
  • Fast and intuitive bank reconciliation

Marketing

PropCo enables you to streamline and simplify the entire lettings process right from the start.

Landlord and property information can be recorded directly into the Market Appraisal form and coupled to an Applicant Matching module to enable you to produce personalised brochures at the click of a button.

PropCo makes it easy to see which properties are available, to produce current listings for staff and customers to refer to, and to help tenants find exactly what they are looking for, quickly and easily.

PropCo Marketing Solution also features:

  • Diary and task list with upcoming activities at your fingertips
  • Confirmation letters that can be automatically generated and easily printed or emailed to the landlord or tenant
  • Ability to actively match properties with prospective applicants via SMS or emails
  • High quality window cards, property particulars and lettings brochures which can be easily distributed electronically as well as printed direct from the system

Mail Merge

PropCo interfaces with an external word processor (MS Word or open-source solutions such as Libre Office), this allows simple production of your Tenancy Agreements and Notices. If required, these documents can be procured separately from ARLA or The Lettings Centre which can then be interfaced with the system.

The system also allows automatic coupling and recording of such correspondence in the relevant record.

Property Maintenance

By providing efficient control of property maintenance issues the PropCo system helps you increase customer satisfaction. Reporting such as the Critical Safety Lists and Periodic Visit List ensure you are on top of your visits schedules.

PropCo also records inspections, gas safety certificates, energy efficiency ratings, and other key site-visit requirements, including gas meter locations and meter readings and the status of
eg. white goods in let properties.

Using PropCo’s quotation enquiries and works order production systems you’ll be able to:

  • Track building maintenance history
  • Settle contractors accounts quickly & simply through BACS
  • Create timely system alerts for critical safety issues

In addition by using PropCo Web Connectors tenants, landlords and contractors can see the status of works online.

Workflows

A market-leading feature of PropCo enables you to convert repetitive and labour intensive processes into efficient and cost effective procedures using the powerful work flow automation feature.

By helping to improve the use of your available resources the work flow can give you back additional, precious time to focus on providing a first-class service to your clients.

Business Intelligence

With the power of PropCo EnterpriseTM Core data it is possible to generate reports containing user-determined Management Information and Key Performance Indicators automatically. Vital reporting information can be generated, prepared, and distributed at user defined frequencies.

Data analysis is possible of any cross section of the organisation. User-specific views control the look and feel of the information the user may be interested in, so each user is presented with the information pertinent to their role, enabling all members of an organisation to act quickly and efficiently.